Some examples of legal documents include:
- Wills
- Deeds of trust
- Tenancy agreements and other contracts
- Court orders
- Licences or permits
Take wills, for example.
Your will is an important legal document declaring your wishes for what happens to your estate and other assets when you pass away.
There are certain rules which dictate how these are distributed, and if you’ve lost or destroyed your will, your money and possessions may not be distributed the way you want them to be.
A will should never be kept at home, in case of an emergency – and you should believe us when we say that it isn’t worth the risk.
Your relatives would have enough on their plates without the added hassle and upset of trying to figure out what will happen to your estate.
This is where we come in.
Here at Doxbond, we offer a safe place for you or your solicitor to store your will or any other important legal documents.
Your documents can be kept in our fire-proof safe or simply stored on the shelf in one of our indexed boxes; it’s entirely up to you.
If you find that you no longer need a certain document, like an outdated tenancy agreement or permit, we can destroy it confidentially at our state-of-the-art facility.
The process of our onsite shredding service is secure from start to finish, so you can have full confidence in the fact that no traces of your personal information can be found and used without your knowledge or consent.
We can also scan your documents and provide an electronic copy when needed, and we’ll also keep a record of family and legal contacts so we know who can request your papers when they need them in the future.
As for solicitors and will writing firms, we can offer a secure site for your client’s wills and deeds with unrestricted access through our document retrieval service.
No matter if you’re a private individual or company, we can put together a bespoke package for you to ensure these vital documents are secure, indexed with the correct contact names in place, and easily accessible at all times, ready for when you need them.
If you require more information on our legal document storage services here at Doxbond, you’re more than welcome to get in touch with our team.
Give us a call on 01223 964 379 or send us a message via email enquiries@doxbondcambridge.co.uk and we’ll get back to you as soon as we can.
Frequently Asked Questions
According to the Limitation Act of 1980, most legal documents should be retained for a minimum of six years.
Other types of records, like commercial and residential property purchase records, for example, need to be kept for at least fifteen years, sometimes more.
Once your papers have exceeded their retention period, they’ll need to be securely destroyed or moved to an archive facility to ensure their safety.
Here at Doxbond, we work with many businesses to help keep all their legal documentation safe and offer both document archiving and shredding services to manage sensitive information.
To find out more about legal document storage, or any of our other services you think your business could benefit from, get in touch with our specialists today!
Yes.
Whenever you work with Doxbond, you can be confident that all of your important legal documents are in safe hands.
Our Cambridge storage facility is equipped with 24-hour CCTV and a state-of-the-art intruder alarm, so nobody will be able to get their hands on your papers without your say-so.
Being in business for over 30 years, our experts have all the training and experience needed to keep your confidential information out of harm’s way.
To find out more about how we keep your legal documents secure, or if you have any concerns about sending your papers to our storage facility, give our team a call and we’ll be happy to answer any of your questions!
Absolutely!
Whether your legal documents stored at our facility have passed their retention date, or you have a pile of old papers cluttering your workspace you want us to take off your hands, we can get rid of them for you in accordance with regulations set out by the GDPR.
All documents go through industrial-grade shredders, and we’ll provide you with a certificate of secure destruction, which is legal proof that your business is complying with these regulations.
We’ll never destroy any documents without getting your consent to do so first, and if you prefer, we can come to you so you can witness the destruction yourself – just let us know what you’d like to do and we’ll be happy to oblige.
Accessing your legal documents held at our storage facility is simple, thanks to our extensive document indexing process.
All of the papers that come into our facility – be it individual papers or multiple boxes full – are labelled with a barcode as well as your unique customer number.
We’ll ask you to provide a couple of details, including your full name, address and customer number, to help make the retrieval process as quick and stress-free as possible and ensure we’re lifting out the correct documents.
Our prompt delivery services mean your documents will be with you within 24 hours, but if you need them urgently, we’d be happy to email copies of them over for instant access.
